6 Reasons Why You Should Use Off-Site Document Storage

No matter what sort of business you run in Warwick, your paper documents are essential to the running of your company. Important documents need to be stored for at least five years for tax purposes, but they are bulky and take up valuable space within the office. Off-site document storage can be an ideal solution for managing corporate documents and records. In this post, we’ll share six reasons why you should consider off-site file storage for your business.

Make Space

Filing cabinets and boxes of files take up significant space. If your company is large or you’ve been in business for several years, there are probably entire rooms in your building dedicated to file storage.

When you use off-site document storage, you can claim back valuable space in your office. This could be dedicated to more desks for additional team members, storage of products, or even a much-needed staff room.

Better privacy and data protection

Corporate file management requires a quality security system with locks, surveillance, and limited access. All of this can be difficult to set up efficiently in an office, meaning it’s difficult to keep track of who has access to files in a storage area.

When you use off-site storage, you’ll automatically get 24-hour CCTV surveillance, unique keys and access codes, and a quality security system to keep your files safe and private.

Avoid damage

Should the worst happen and a fire or flood damage your office, your files would be ruined. This not only means you lose years of documents but it makes it extremely hard for your business to operate moving forward.

Off-site file storage protects your files and in the event of a disaster, you have back-ups of important documents safely secured.

Improve Cost Efficiency

It’s actually more cost-effective to store files off-site. On-site office space is a premium, and you should be using every square inch effectively to maximise business and returns. Off-site storage is affordable and a dedicated expense you can claim back on the business, making it a smart investment.

More efficient

Files stored within an office often get disorganised and become difficult to search through, especially if space is limited and it’s difficult to organise an effective system.

With dedicated archive storage, it’s easy to organise your files into labelled boxes in a dedicated filing system. If you need a specific document, it’s easy and fast to locate and retrieve it.

Ensure compliance

You are required to keep all important documents related to your business for a minimum of five years for tax purposes in the UK. If your business was audited, you’d need to provide all documentation to the auditors for review.

Having everything filed in an off-site facility means an audit will go smoothly and won’t disrupt your team working in the office.

Talk to our team about commercial file storage in Warwick

At Ark Storage in Warwick, we provide secure, self-accessed storage containers for a range of businesses. Our large containers fit up to 840 bankers boxes, giving you plenty of space to store employee records, tax documents, invoices, and more.

If you’d like to talk to a member of our team about your file storage needs, call us today:  01789 740 688